Senior Administrative Assistant
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Position Details
Summary
Operating Title | Senior Administrative Assistant |
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Long Classification Title | Senior Administrative Assistant |
Campus Location | Durham |
Department | UNH COLSA Molecular Cellular & Biomedical |
Summary of Position | Under broad supervision of Academic Department Program Manager, provide diverse, highly responsible, complex operational support to department chair and undergraduate & graduate academic programs through knowledge of operations/policies of administrative units. |
Acceptable minimum level of education | HS or equivalent |
Acceptable minimum years of experience | 5-7 years |
Additional Job Information | |
Posting Number | PS4483FY24 |
Other minimum qualifications |
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Additional Preferred Qualifications |
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Salary Information | Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off. |
Quicklink for Posting | https://jobs.usnh.edu/postings/60086 |
Percent Time Information (FTE) | 1.00 |
Grade | 12 |
EEO Statement | The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status. |
Institution Information | The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide
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Posting Details
Posting Date | 03/28/2024 |
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Open Until Filled | Yes |
Closing Date | |
Posting Open to Internal Candidates Only? | No |
Interested Internal Candidates Exist? | No |
Job Category | Hourly Staff (Non-Exempt) |
Appointment Type | Regular |
If TERM position provide projected end date | |
Equipment/Instruments | |
Drivers License and Physical Requirements. Please check all items that apply. | None applicable |
Duties / Responsibilities
Job Duties
Duty/Responsibility |
Chair/Administrative Program Support: Serve as liaison to and interact directly with COLSA Associate Dean, Honors Program, Graduate School, Office of the Registrar; Identify important issues needing immediate attention; Coordinate and communicate information to faculty, staff and other administrative units; Schedule/attend faculty meetings, and prepare minutes; Prepare correspondence in response to inquiries on departmental programs and activities; Organize and manage faculty personnel and department files; Maintain Chair’s calendar; Sign documents on behalf of the Chair when appropriate; Prepare teaching contracts for per course hires; Maintain departmental contact lists; Assist in coordinating student financial aid awards. |
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Duty/Responsibility |
Faculty/Departmental Support: Coordinate Promotion & Tenure Actions; Provide support in faculty searches and sabbatical leave requests; Canvas- enter final grades; Type variety of materials; student attendance forms, course materials, syllabi, exams, etc.; Schedule and proctor teacher evaluations; Interacts directly/provides assistance to students, prospective students, visitors, and visiting faculty. |
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Duty/Responsibility |
Academic Program Information Management: Update undergraduate curriculum requirements (majors/minors) and reference materials; Prepare Administrative Reports (Credit Hours & Class Enrollments; Undergraduate Major Count; BS Degrees Awarded); Provide information to students/faculty by performing On-Line Data Inquiry utilizing Microsoft Access, BANNER and WebIntelligence; and future educational software platforms. Provide faculty with Program Requirements linked with Academic History for Graduation Certification and Honors History for Honor-in-Major Programs; Update Course Database; Prepare and proof copy Undergraduate & Graduate Catalogs; Track assignment of departmental graduate assistantships. |
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Duty/Responsibility |
Undergraduate Student Support: Maintain undergraduate student records/update student database; Prepare welcome letters to incoming and internal transfer students; Assign faculty advisors to undergraduate students; Enter/change student advisors in BANNER/future student information management systems; Canvas–maintain user list; Distribute RAC numbers; Student advising (academic policy, petitions, course selection, graduation procedures, etc.); Coordinate registrations for dept majors. |
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Duty/Responsibility |
Scheduling Coordinator: Prepare Time and Room and report to faculty on scheduling and course maintenance issues; Meet with COLSA Admin Assistants to coordinate/secure room usage in COLSA buildings; Establish and maintain course history folders; Prepare/coordinate (Large room requests; R+30 report; Final exam and common exam schedule; Course Approval Forms; Teacher Evaluations); Track Class and Grade Rosters, and Independent Study Registrations; Manage permission required courses; Update Teaching Schedules. |
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Duty/Responsibility |
Other Duties: Provide telephone/office coverage support; COLSA Open House; Prepare Letters to accepted students and work w/ other admins on recruiting/retention efforts; Attend staff and college meetings; Collect and distribute mail. Other duties as assigned. |
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Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Resume/Vita
- Cover Letter